BlueTape AR Advance Onboarding

Welcome to BlueTape AR Advance

Congratulations for being approved for BlueTape AR advance. This short guide will walk you through how to:

• Turn existing invoices into immediate cash flow
• Offer flexible credit options to new customers 

Our Customer Success team will support you through onboarding, help set up your account, and serve as your dedicated point of contact for any questions along the way.

Turning Your Existing AR to Cash

Step 1: Existing Invoice approval

At this point, the BlueTape Underwriting team should have access to your ERP and aging report. They will review your aging report and approve eligible customers and their invoices.

• Invoices must include customer name, address, and not be past due.
• In some cases, invoices up to 30 days late may be considered at a lower advance rate, determined on a case-by-case basis.
• You will receive a list of approved customers and their invoices with the details on the advance amounts and rates.
• All the existing invoices will be on BlueTape recourse AR advance program. This means that if your customer does not pay BlueTape, you are responsible for repaying the advance received along with any uncollected late fees.
• The approved customers will be added as customers to your BlueTape account under Sales → Customers → AR Advance tab.
  Please make sure that you provide the following information for each customer: Customer first and last name, email address and phone number.

Step 3: Resend approved invoices via BlueTape

To receive advances on approved invoices, you must resend those invoices to your customers through BlueTape. These invoices will include payment instructions for your customers. 

• We recommend that you notify your customer regarding this change. BlueTape will provide email templates and conversation guides for your team.
• If a larger customer pays through their own payment portal, please inform your Customer Success Specialist. We can work with you to set up an undisclosed AR Advance program for those accounts. 

Step 4: Your existing customer experience

Your customer does not need to apply or take additional steps. The updated invoice is to notify them regarding the invoice due date and how to make the payment via BlueTape.

• They will receive a Notice of Assignment from BlueTape in the following days.
• Their only action is to pay their invoices on the due date via BlueTape portal to avoid late fees.
• While exceptions can be made for check payments, we strongly encourage digital payments to prevent delays and potential late fees.

Step 5: Receive your advance

Once invoices are resent through BlueTape and approved, you will receive your advance payment, typically within 1–2 business days.

Sending New Invoices

To existing customers

Once your ERP is integrated and your customers are added and approved, you can send them new invoices through BlueTape directly.

We may recommend to update your credit application if required to strengthen your (by extension our) mechanics lien right and/or updating late fees.  

To new customers

As you bring in new customers, you can add them to your BlueTape account and invite them to apply for credit. 

• We recommend encouraging all customers to prequalify before their first invoice. This speeds up approvals and ensures smoother processing when they place orders.
• New customers complete a short online application to prequalify.
• Once your new customers are approved, you may choose a recourse or non-recourse program for each customer.
• The default terms for new customers are set at 30 days. Both you and your customers can ask us to change their default terms to 60 or 90.
• Please note that you will receive the reserve amount (final payment) once BlueTape is fully paid on the invoice.